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| Date | Details | Attachments | |
|---|---|---|---|
| Permission Groups | |||
| Other Considerations |
| ||
| Implications to consider | What is the best way to test processes such as sending Academic Reports as PDF's, setting up PTI sessions, sending SMS's etc, without actually having the communication get to the parents/families in question? | ||
| Integration Considerations | MLC Databases. MGM | ||
Database Name | Function | ||
|
| ||
Science Equipment | Used by Science dept (Mary Correa) to track all science equipment and chemicals | ||
Gymnastics | I believe this is not currently used | ||
Groups Admin | Co Curricular Admin – Stores all students enrolled in extra curricular activities. Allows emailing to parent and/or students for each individual group. Allows data to be easily sent to finance for billing. Allows on line roll marking for individual groups and lists attendance details for individual students. Allows moving a group of students to extra curricular groups or an excursion. Lists students by date of enrolment for groups with waiting lists. Pocked recommendations, approvals and distribution has been automated. Private Music Tutoring - I believe this is not currently used. | ||
ESS Database | Stores gifted and support information and strategies for relevant students. Not currently widely used. | ||
Excursions | Allows excursions to be created and administered online. There is an approval process which includes the creation and approval of a risk assessment document through to a final sign off by the HoS. Parents give their permission online via the parent portal. Also caters for sports excursions and sports contracts with offer optionally additional parent responses. | ||
JS, Music, Studies and Admin Letters Databases | Used to create and print/PDF form letters. Similar to the mail merge function in Word. Not currently widely used. | ||
D.A.R.E. Reading Challenge | Used by Junior School students in years 3 to 5. Uses WebDirect to allow students to open in a web Browser and record readings they have completed. They are required to read books/articles from a pre defined list of categories. Teachers can then log in using Filemaker Pro to administer and check the readings. (Carol Campbell) | ||
Visitor Register | Runs on 2 laptops in the school. 1 located at the senior school reception and the other at the junior school reception. Records visitors entering the school, prints the cards for visitor lanyards and allows the receptionist to view and contact visitors on site in case of emergency. Also includes graphs that indicate the number of visitors by week, month or year. | ||
ACER Databases 2014 to 2018 | A separate database for each year, 2014 to 2018, that records and tracks scholarship applications. | ||
Online Forms | Purchase Orders – Allows goods and services orders to be created online and follow a process for approval before being emailed to the vendor. Professional Learning Applications – Allows for the creation of professional learning applications online and follows a process for approval, bookings and payments. Catering Orders – Allows event and function catering orders to be created online and follow an approval process before being forwarded to the canteen for implementation. | ||
LIN Interviews | Allows the LIN (Learning in Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used. | ||
LIEN Interviews | Allows the LIEN (Learning in Early Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used. | ||
Parent Teacher Interviews | Allows interview schedules to be created and administered online. Parent book their interviews via the parent portal. Denbigh have their own parent teacher interview module that will replace this database. | ||
Vehicle Bookings | Allows MLC vehicles and buses to be booked online. | ||
Bus Request Forms | Allows teachers to book buses for the transport of students. | ||
Report Graphs | Creates the graphs used in academic reports. | ||
Enrolment Statistics | Shows live enrolment numbers and forecasts for future years. | ||
Enrolment Statistics Reports | Produces statistical reports using enrolment statistics and enquiry statistics. | ||
Parent Portal | Allows parents to be able to view and change information online using WebDirect. Uses AD for authentication. Information parents can change or view includes: Parent personal data, student personal data, student addresses, student medical information, student timetables, teacher contact lists, emergency contact details, excursion permissions, parent teacher bookings and parent contact list permissions. Denbigh has their own parent portal the will presumably replace this database. | ||
Student Bus Trips | Records student journey information for the morning and afternoon bus trips to and from school. Parents pay in advance to use the bus service. Allows finance to reconcile journeys against payments to find student who use but have not paid for the service. Produces statistical reports each term showing the number of students using the service. Also longer term statistical reports that show student number comparisons going back to 2014. | ||
Security Guard Bookings | Allows staff to book security guards for after hours functions. | ||
Class Roll Checklist | Used to determine which teaches have not marked their rolls and emails reminders to them. No longer in use as roll marking now done in SEQTA. | ||
Dance Database | Used to record classes in extra curricular dance. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring. | ||
Drama Database | Used to record classes in extra curricular drama. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring. | ||
Pre Kinder Reporting | Previously used to produce pre kinder academic reports. No longer used. | ||
Monthly Absence Statistics | Used to produce weekly and monthly absence reports to Heads of Year and Heads of House. No longer in use as roll marking now done in SEQTA. | ||
Counselling Database | Used to record information of counselling sessions by the school counsellors. No longer being used. | ||
Year 12 Clearance Forms | Allowed students to get an online clearance from all of their teachers before leaving MLC. | ||
Attendance Statistics | Used to produce monthly and yearly absence statistics for the Non Government schools STATS system. No longer in use as roll marking now done in SEQTA. | ||
Broken Hill Reports | Used to create and send to parent a report on a student’s Broken Hill experience. Not currently being used. | ||
Year 12 Formal Data | Allowed the Year 12 Formal co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used. | ||
Year 10 Dinner Dance | Allowed the Year 10 Dinner Dance co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used. | ||
IWP Roll Marking | Previously used for online roll marking using WebDirect. Now used in conjunction with the Co Curricular Admin database to allow co curricular roll marking via WebDirect. | ||
Laptop Repairs | Used by IT Dept. |
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