Tables in MLC
Tables in Denbigh
|Extra Fields in MLC||Layouts in MLC||Functions in MLC||Comments||Requirements|
All new theme
PTI (Parent Teacher Interviews)
Parent Portal Compliance
Parent Portal Management
Sean added this...
MainMenu -MLC Databases
Usual customisation of Form Class for Tutor group.
Different tabs on right.
Extra buttons for timetables rooms Availability (for calendar)
Maze Data (integration)
Timetabled Rooms availability
Library Attendance and Library Reading connected to the Attendance Front Counter. (being used)
Staff Email Table
MLC extras table
Class Supervision Details
Room Availablity ....
MLC Laptop form
Export Students and Parents email addresses for found set of current students
Resource Centre Data
Full Contact Details for found set
SMS data Sync Update from Oasis
Full Web enabled teacher module
Student, Staff, Community, Family, Classes/Courses data.
Parent teacher Interviews, Roll Marking, Markbook School Reports, Discipline/Behaviour, Events/Excursions entry.
My timetable, bulletin and My reminders
|Timetabled rooms Availabity|
Multiple Print functions
Email Work Supervisors
|Full print functions for Printing Parent Approval Form or Staff Information Forms for Students and groups of students.|
Community Relations (in MLC)
Functions (very customised) and Letters
(clubs is groups)
|Print Menu - Find Functions|
House Number Summary (6- 12 and 9 -12)
MLC Lesson supervision Instructions
Print all houses for years....
Student Movements Move Former back to Future
who gets and email when student enrols
End of year functions
Add lessons to Calendar for rooms
Community Resolution function
Compliance Module - Daily Churn Enrolment Summary
Enrolment Summary Export
MLC Enrolment Summary report (looks same as Master)
Registration Waiting Summary
based on the extra field in Futures.
|Need to remove any Boarders in the reports.|
No use this module but would be available using your old File
New Calendar Module
Transfer timetables to Calendar
email timetables to staff or students calendars.
New Email table for multiple email addresses
WWCC fields and alerts
Field ABS area.Linked to enrolment stats.
|Many different fields|
Use Parent1 and Parent2
Addresses per person in family
Communications control per parent
Print Master List
Print Update Form (can be sent to PDF and emailed
Email and SMS functionality
Emergency Contacts for Excursions not used.
Business Directory (not used) and PP Logs
All data imported to Main Database to create Family and Future Students
Many Marketing options
Functions (tours) details
Many more fields
New Comms list
Visa Fields in Master.
Family uses Parent 1 Parent 2
Future Students Archive table (move to archive table)
Extra Miscellaneous Fields.
Functions (link) for tours
|Many layouts designed inhouse for letters and mailouts.|
Emergency contacts per student
View PDF attachments
New Class Enrolment log function
Push timetables to calendar
Different timetables for different year groups (campus)
Added fields for Enrolment details for Compliance Reports
Correspondence - Letters and Emails to Students and cc parents and to parents for current or found set of records
Emergency Contacts per student
Academic - Internal/External Test results
Medical health Plans
Accelerant, Pathways, Exchange student flags
Captain flag and Captain text fields
Extra Notes tables
Student, Confidential, Teacher Notes, Studies, MCR/Admissions, Suspensions, Apollo, Learn Portrait, Careers Uniform, Interview JS Letters.
Learning Support data
Medical - Observations
Updated with many new features Creation of A+ to E- grades, pushing all marks to reports.
|Current Student - GPA graphing, report PDF'S, more internal and external test results. Primary school tracking results.|
|Reports - yearly comparisons per subject|
Discipline Module creation and counts per class for infringements
New function for Staff to be able to create discipline records per class for any number of students
|Students with Disabilities module|
|Transport tab - Busses and permission to drive passes|
|Current Student Print Menu|
Extra Hosts/ Guardian
Add new Former Student function
Family Tree and Find Records with Family Tree
Staff Details added funcitonality for staff codes and dates
Staff Positions functions
Professional development functions
Employment details/positions functions
Faculty Department List
Staff Absences - Updated functionality
View timetable when selecting cover
Staff Professional development
Staff can add their own single Professional develop
HR create the group Professional development
|Staff Confidential - Positions held|
New Modules - Events/Excursion Module
Current, Music Sport Group Roll Marking options
Fields for Meeting days/times, Location.
Classes File - New functionality for adding a Tutor group to a class
2nd teachers for reports and classes
IB, Ext (External), JS, MS Flag types
Learning Needs field (not sure if used)
|Academic Reports - Many new features - all now linked on reporting period id (no longer the reporting period name). Can view up to 3 previous reporting periods||Always report layouts are fully customised.|
Academic reports are always customised.
Server Script functions for speedier creation of the reporting periods.
|Markbook - more funtionality and quicker calculations using A+ to E- pushes to academic reports.|
|Finance - will be updating to a new API next year to have automation between MYOB and Denbigh Debtors||Fully Customised per client|
|References - More survey questions|
Student Profiles at a glance!
OnLine Enrolment Form
|New Auditing Module|
|Implications to consider|
What is the best way to test processes such as sending Academic Reports as PDF's, setting up PTI sessions, sending SMS's etc, without actually having the communication get to the parents/families in question?
Used by Science dept (Mary Correa) to track all science equipment and chemicals
I believe this is not currently used
Co Curricular Admin – Stores all students enrolled in extra curricular activities. Allows emailing to parent and/or students for each individual group. Allows data to be easily sent to finance for billing. Allows on line roll marking for individual groups and lists attendance details for individual students. Allows moving a group of students to extra curricular groups or an excursion. Lists students by date of enrolment for groups with waiting lists. Pocked recommendations, approvals and distribution has been automated.
Private Music Tutoring - I believe this is not currently used.
Stores gifted and support information and strategies for relevant students. Not currently widely used.
Allows excursions to be created and administered online. There is an approval process which includes the creation and approval of a risk assessment document through to a final sign off by the HoS. Parents give their permission online via the parent portal.
Also caters for sports excursions and sports contracts with offer optionally additional parent responses.
JS, Music, Studies and Admin Letters Databases
Used to create and print/PDF form letters. Similar to the mail merge function in Word. Not currently widely used.
D.A.R.E. Reading Challenge
Used by Junior School students in years 3 to 5. Uses WebDirect to allow students to open in a web Browser and record readings they have completed. They are required to read books/articles from a pre defined list of categories. Teachers can then log in using Filemaker Pro to administer and check the readings. (Carol Campbell)
Runs on 2 laptops in the school. 1 located at the senior school reception and the other at the junior school reception. Records visitors entering the school, prints the cards for visitor lanyards and allows the receptionist to view and contact visitors on site in case of emergency. Also includes graphs that indicate the number of visitors by week, month or year.
ACER Databases 2014 to 2018
A separate database for each year, 2014 to 2018, that records and tracks scholarship applications.
Purchase Orders – Allows goods and services orders to be created online and follow a process for approval before being emailed to the vendor.
Professional Learning Applications – Allows for the creation of professional learning applications online and follows a process for approval, bookings and payments.
Catering Orders – Allows event and function catering orders to be created online and follow an approval process before being forwarded to the canteen for implementation.
Allows the LIN (Learning in Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.
Allows the LIEN (Learning in Early Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.
Parent Teacher Interviews
Allows interview schedules to be created and administered online. Parent book their interviews via the parent portal. Denbigh have their own parent teacher interview module that will replace this database.
Allows MLC vehicles and buses to be booked online.
Bus Request Forms
Allows teachers to book buses for the transport of students.
Creates the graphs used in academic reports.
Shows live enrolment numbers and forecasts for future years.
Enrolment Statistics Reports
Produces statistical reports using enrolment statistics and enquiry statistics.
Allows parents to be able to view and change information online using WebDirect. Uses AD for authentication. Information parents can change or view includes: Parent personal data, student personal data, student addresses, student medical information, student timetables, teacher contact lists, emergency contact details, excursion permissions, parent teacher bookings and parent contact list permissions. Denbigh has their own parent portal the will presumably replace this database.
Student Bus Trips
Records student journey information for the morning and afternoon bus trips to and from school. Parents pay in advance to use the bus service. Allows finance to reconcile journeys against payments to find student who use but have not paid for the service. Produces statistical reports each term showing the number of students using the service. Also longer term statistical reports that show student number comparisons going back to 2014.
Security Guard Bookings
Allows staff to book security guards for after hours functions.
Class Roll Checklist
Used to determine which teaches have not marked their rolls and emails reminders to them. No longer in use as roll marking now done in SEQTA.
Used to record classes in extra curricular dance. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.
Used to record classes in extra curricular drama. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.
Pre Kinder Reporting
Previously used to produce pre kinder academic reports. No longer used.
Monthly Absence Statistics
Used to produce weekly and monthly absence reports to Heads of Year and Heads of House. No longer in use as roll marking now done in SEQTA.
Used to record information of counselling sessions by the school counsellors. No longer being used.
Year 12 Clearance Forms
Allowed students to get an online clearance from all of their teachers before leaving MLC.
Used to produce monthly and yearly absence statistics for the Non Government schools STATS system. No longer in use as roll marking now done in SEQTA.
Broken Hill Reports
Used to create and send to parent a report on a student’s Broken Hill experience. Not currently being used.
Year 12 Formal Data
Allowed the Year 12 Formal co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.
Year 10 Dinner Dance
Allowed the Year 10 Dinner Dance co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.
IWP Roll Marking
Previously used for online roll marking using WebDirect. Now used in conjunction with the Co Curricular Admin database to allow co curricular roll marking via WebDirect.
Used by IT Dept.