MLC comparison with Denbigh Master including specifications for upgrade

File/Feature	MLC	File/Feature	Tables in MLC Tables in Denbigh	Extra Fields in MLC	Layouts in MLC	Functions in MLC	Comments
MainMenu All new theme PTI (Parent Teacher Interviews) Parent Portal Compliance Documents Archive Parent Portal Management Sean added this...		MainMenu -MLC Databases Usual customisation of Form Class for Tutor group. Different tabs on right. Extra buttons for timetables rooms Availability (for calendar) Maze Data (integration) Timetabled Rooms availability Library Attendance and Library Reading connected to the Attendance Front Counter. (being used)		Admin user	Staff Email Table HOY Table MLC extras table Class Supervision Details Room Availablity .... MLC Laptop form	Export Menu Export Students and Parents email addresses for found set of current students Resource Centre Data Full Contact Details for found set Admin Tasks SMS data Sync Update from Oasis
Denbigh Focus Full Web enabled teacher module Student, Staff, Community, Family, Classes/Courses data. Parent teacher Interviews, Roll Marking, Markbook School Reports, Discipline/Behaviour, Events/Excursions entry. My timetable, bulletin and My reminders
Timetabled rooms Availabity
Work Experience		Multiple Print functions Email Work Supervisors				Full print functions for Printing Parent Approval Form or Staff Information Forms for Students and groups of students.
Development Office Community Relations (in MLC)		Functions (very customised) and Letters (clubs is groups)
Print Menu - Find Functions		Print Functions House Number Summary (6- 12 and 9 -12) MLC Lesson supervision Instructions Print all houses for years....
Admin Tasks Student Movements Move Former back to Future who gets and email when student enrols End of year functions Add lessons to Calendar for rooms Community Resolution function Student Projections
Compliance Module - Daily Churn Enrolment Summary Enrolment Summary Export					MLC Enrolment Summary report (looks same as Master) Registration Waiting Summary based on the extra field in Futures.		Need to remove any Boarders in the reports.
Letters No use this module but would be available using your old File
New Calendar Module Transfer timetables to Calendar email timetables to staff or students calendars.		Old Calendar
Community Individual addresses New Email table for multiple email addresses WWCC fields and alerts		MCR tab Addresses Field ABS area.Linked to enrolment stats.	Many different fields
Family Use Parent1 and Parent2 Addresses per person in family Communications control per parent Print Master List Print Update Form (can be sent to PDF and emailed Envelopes labels Correspondence Email and SMS functionality		Family Emergency Contacts for Excursions not used. Business Directory (not used) and PP Logs
Enrolment Enquiries Multiple students Notes fields Email functionality All data imported to Main Database to create Family and Future Students		Tour fields Many Marketing options Functions (tours) details		Many more fields Functions data
Future Students New Comms list Visa Fields in Master. Family uses Parent 1 Parent 2 Future Students Archive table (move to archive table)		Extra Miscellaneous Fields. Agat table NAPLAN results Functions (link) for tours				Many layouts designed inhouse for letters and mailouts.
Current Students- New features Comms list Emergency contacts per student View PDF attachments New Class Enrolment log function Push timetables to calendar Different timetables for different year groups (campus) Added fields for Enrolment details for Compliance Reports Correspondence - Letters and Emails to Students and cc parents and to parents for current or found set of records Emergency Contacts per student Academic - Internal/External Test results Primary Tracking Medical health Plans	Print Menu	Laptop details Accelerant, Pathways, Exchange student flags Captain flag and Captain text fields Privacy Consent Extra Notes tables Student, Confidential, Teacher Notes, Studies, MCR/Admissions, Suspensions, Apollo, Learn Portrait, Careers Uniform, Interview JS Letters. Learning Support data Performance tab LET referrals Medical - Observations	MLC Denbigh Master
Markbook Module Updated with many new features Creation of A+ to E- grades, pushing all marks to reports.
Current Student - GPA graphing, report PDF'S, more internal and external test results. Primary school tracking results.		Reports - yearly comparisons per subject
Discipline Module creation and counts per class for infringements New function for Staff to be able to create discipline records per class for any number of students
Students with Disabilities module
Transport tab - Busses and permission to drive passes
Census Tab
Current Student Print Menu
Former Students Extra Hosts/ Guardian Add new Former Student function Groups		MCR tab Career Clus Archive Data Generations Check Family Tree and Find Records with Family Tree	MLC Denbigh
Staff Details added funcitonality for staff codes and dates VTR functions Staff Positions functions Professional development functions WWCC functions Employment details/positions functions Print funtions		HR tab EOD tab My faculties/Departments Faculty Department List Accreditation Assessment Task Maintenance	MLC Denbigh
Staff Absences - Updated functionality Recurring Absences Period absences View timetable when selecting cover Email covers
Staff Professional development Staff can add their own single Professional develop HR create the group Professional development
Staff Confidential - Positions held
New Modules - Events/Excursion Module Incidents Reports
Bulletin
Student Absences
Extra Curricular		Current, Music Sport Group Roll Marking options Fields for Meeting days/times, Location.
Classes File - New functionality for adding a Tutor group to a class 2nd teachers for reports and classes		IB, Ext (External), JS, MS Flag types Learning Needs field (not sure if used)
Academic Reports - Many new features - all now linked on reporting period id (no longer the reporting period name). Can view up to 3 previous reporting periods		Always report layouts are fully customised.					Academic reports are always customised. Server Script functions for speedier creation of the reporting periods.
Markbook - more funtionality and quicker calculations using A+ to E- pushes to academic reports.
Finance - will be updating to a new API next year to have automation between MYOB and Denbigh Debtors							Fully Customised per client
References - More survey questions
New Modules
Coming Soon... Denbigh Dashboard Student Profiles at a glance! OnLine Enrolment Form
New Auditing Module

Date	Details	Attachments
	Permission Groups
	Other Considerations	"Install" the new Denbigh Master Apply existing configuration data Configure academic reports, etc Map existing community data fields (including custom fields) Export data from our version of Denbigh Import data from our version of Denbigh Verify data import has been successful Run tests to verify that changes to the Parent records and communication "rules" will correctly e-mail, print, etc when reports, PTI, SMS, etc is used by staff (this is a critical control point for us due to the complex nature of varying family arrangements) Re-import any data that may have been entered into the old Denbigh system and verify the import is good
	Implications to consider	What is the best way to test processes such as sending Academic Reports as PDF's, setting up PTI sessions, sending SMS's etc, without actually having the communication get to the parents/families in question?
	Integration Considerations	MLC Databases. MGM
	Database Name	Function

	Science Equipment	Used by Science dept (Mary Correa) to track all science equipment and chemicals
	Gymnastics	I believe this is not currently used
	Groups Admin	Co Curricular Admin – Stores all students enrolled in extra curricular activities. Allows emailing to parent and/or students for each individual group. Allows data to be easily sent to finance for billing. Allows on line roll marking for individual groups and lists attendance details for individual students. Allows moving a group of students to extra curricular groups or an excursion. Lists students by date of enrolment for groups with waiting lists. Pocked recommendations, approvals and distribution has been automated. Private Music Tutoring - I believe this is not currently used.
	ESS Database	Stores gifted and support information and strategies for relevant students. Not currently widely used.
	Excursions	Allows excursions to be created and administered online. There is an approval process which includes the creation and approval of a risk assessment document through to a final sign off by the HoS. Parents give their permission online via the parent portal. Also caters for sports excursions and sports contracts with offer optionally additional parent responses.
	JS, Music, Studies and Admin Letters Databases	Used to create and print/PDF form letters. Similar to the mail merge function in Word. Not currently widely used.
	D.A.R.E. Reading Challenge	Used by Junior School students in years 3 to 5. Uses WebDirect to allow students to open in a web Browser and record readings they have completed. They are required to read books/articles from a pre defined list of categories. Teachers can then log in using Filemaker Pro to administer and check the readings. (Carol Campbell)
	Visitor Register	Runs on 2 laptops in the school. 1 located at the senior school reception and the other at the junior school reception. Records visitors entering the school, prints the cards for visitor lanyards and allows the receptionist to view and contact visitors on site in case of emergency. Also includes graphs that indicate the number of visitors by week, month or year.
	ACER Databases 2014 to 2018	A separate database for each year, 2014 to 2018, that records and tracks scholarship applications.
	Online Forms	Purchase Orders – Allows goods and services orders to be created online and follow a process for approval before being emailed to the vendor. Professional Learning Applications – Allows for the creation of professional learning applications online and follows a process for approval, bookings and payments. Catering Orders – Allows event and function catering orders to be created online and follow an approval process before being forwarded to the canteen for implementation.
	LIN Interviews	Allows the LIN (Learning in Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.
	LIEN Interviews	Allows the LIEN (Learning in Early Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.
	Parent Teacher Interviews	Allows interview schedules to be created and administered online. Parent book their interviews via the parent portal. Denbigh have their own parent teacher interview module that will replace this database.
	Vehicle Bookings	Allows MLC vehicles and buses to be booked online.
	Bus Request Forms	Allows teachers to book buses for the transport of students.
	Report Graphs	Creates the graphs used in academic reports.
	Enrolment Statistics	Shows live enrolment numbers and forecasts for future years.
	Enrolment Statistics Reports	Produces statistical reports using enrolment statistics and enquiry statistics.
	Parent Portal	Allows parents to be able to view and change information online using WebDirect. Uses AD for authentication. Information parents can change or view includes: Parent personal data, student personal data, student addresses, student medical information, student timetables, teacher contact lists, emergency contact details, excursion permissions, parent teacher bookings and parent contact list permissions. Denbigh has their own parent portal the will presumably replace this database.
	Student Bus Trips	Records student journey information for the morning and afternoon bus trips to and from school. Parents pay in advance to use the bus service. Allows finance to reconcile journeys against payments to find student who use but have not paid for the service. Produces statistical reports each term showing the number of students using the service. Also longer term statistical reports that show student number comparisons going back to 2014.
	Security Guard Bookings	Allows staff to book security guards for after hours functions.
	Class Roll Checklist	Used to determine which teaches have not marked their rolls and emails reminders to them. No longer in use as roll marking now done in SEQTA.
	Dance Database	Used to record classes in extra curricular dance. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.
	Drama Database	Used to record classes in extra curricular drama. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.
	Pre Kinder Reporting	Previously used to produce pre kinder academic reports. No longer used.
	Monthly Absence Statistics	Used to produce weekly and monthly absence reports to Heads of Year and Heads of House. No longer in use as roll marking now done in SEQTA.
	Counselling Database	Used to record information of counselling sessions by the school counsellors. No longer being used.
	Year 12 Clearance Forms	Allowed students to get an online clearance from all of their teachers before leaving MLC.
	Attendance Statistics	Used to produce monthly and yearly absence statistics for the Non Government schools STATS system. No longer in use as roll marking now done in SEQTA.
	Broken Hill Reports	Used to create and send to parent a report on a student’s Broken Hill experience. Not currently being used.
	Year 12 Formal Data	Allowed the Year 12 Formal co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.
	Year 10 Dinner Dance	Allowed the Year 10 Dinner Dance co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.
	IWP Roll Marking	Previously used for online roll marking using WebDirect. Now used in conjunction with the Co Curricular Admin database to allow co curricular roll marking via WebDirect.
	Laptop Repairs	Used by IT Dept.

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