Page Comparison

• "Install" the new Denbigh Master 
• Apply existing configuration data
• Configure academic reports, etc
• Map existing community data fields (including custom fields)
• Export data from our version of Denbigh
• Import data from our version of Denbigh
• Verify data import has been successful
• Run tests to verify that changes to the Parent records and communication "rules" will correctly e-mail, print, etc when reports, PTI, SMS, etc is used by staff (this is a critical control point for us due to the complex nature of varying family arrangements)
• Re-import any data that may have been entered into the old Denbigh system and verify the import is good

MLC Databases.  

MGM 

Database Name

Function

Science Equipment

Used by Science dept (Mary Correa) to track all science equipment and chemicals

Gymnastics

I believe this is not currently used

Groups Admin

Co Curricular Admin – Stores all students enrolled in extra curricular activities. Allows emailing to parent and/or students for each individual group. Allows data to be easily sent to finance for billing. Allows on line roll marking for individual groups and lists attendance details for individual students. Allows moving a group of students to extra curricular groups or an excursion. Lists students by date of enrolment for groups with waiting lists. Pocked recommendations, approvals and distribution has been automated.

Private Music Tutoring - I believe this is not currently used.

ESS Database

Stores gifted and support information and strategies for relevant students. Not currently widely used.

Excursions

Allows excursions to be created and administered online. There is an approval process which includes the creation and approval of a risk assessment document through to a final sign off by the HoS. Parents give their permission online via the parent portal.

Also caters for sports excursions and sports contracts with offer optionally additional parent responses.

JS, Music, Studies and Admin Letters Databases

Used to create and print/PDF form letters. Similar to the mail merge function in Word. Not currently widely used.

D.A.R.E. Reading Challenge

Used by Junior School students in years 3 to 5. Uses WebDirect to allow students to open in a web Browser and record readings they have completed. They are required to read books/articles from a pre defined list of categories. Teachers can then log in using Filemaker Pro to administer and check the readings. (Carol Campbell)

Visitor Register

Runs on 2 laptops in the school. 1 located at the senior school reception and the other at the junior school reception. Records visitors entering the school, prints the cards for visitor lanyards and allows the receptionist to view and contact visitors on site in case of emergency. Also includes graphs that indicate the number of visitors by week, month or year.

ACER Databases 2014 to 2018

A separate database for each year, 2014 to 2018, that records and tracks scholarship applications.

Online Forms

Purchase Orders – Allows goods and services orders to be created online and follow a process for approval before being emailed to the vendor.

Professional Learning Applications – Allows for the creation of professional learning applications online and follows a process for approval, bookings and payments.

Catering Orders – Allows event and function catering orders to be created online and follow an approval process before being forwarded to the canteen for implementation.

LIN Interviews

Allows the LIN (Learning in Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.

LIEN Interviews

Allows the LIEN (Learning in Early Numeracy) test to be completed online and results displayed on the Student details page. Not currently widely used.

Parent Teacher Interviews

Allows interview schedules to be created and administered online. Parent book their interviews via the parent portal. Denbigh have their own parent teacher interview module that will replace this database.

Vehicle Bookings

Allows MLC vehicles and buses to be booked online.

Bus Request Forms

Allows teachers to book buses for the transport of students.

Report Graphs

Creates the graphs used in academic reports.

Enrolment Statistics

Shows live enrolment numbers and forecasts for future years.

Enrolment Statistics Reports

Produces statistical reports using enrolment statistics and enquiry statistics.

Parent Portal

Allows parents to be able to view and change information online using WebDirect. Uses AD for authentication. Information parents can change or view includes: Parent personal data, student personal data, student addresses, student medical information, student timetables, teacher contact lists, emergency contact details, excursion permissions, parent teacher bookings and parent contact list permissions. Denbigh has their own parent portal the will presumably replace this database.

Student Bus Trips

Records student journey information for the morning and afternoon bus trips to and from school. Parents pay in advance to use the bus service. Allows finance to reconcile journeys against payments to find student who use but have not paid for the service. Produces statistical reports each term showing the number of students using the service. Also longer term statistical reports that show student number comparisons going back to 2014.

Security Guard Bookings

Allows staff to book security guards for after hours functions.

Class Roll Checklist

Used to determine which teaches have not marked their rolls and emails reminders to them. No longer in use as roll marking now done in SEQTA.

Dance Database

Used to record classes in extra curricular dance. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.

Drama Database

Used to record classes in extra curricular drama. This database no longer used. This data is now kept in the Co Curricular Admin/ Private Music Tutoring.

Pre Kinder Reporting

Previously used to produce pre kinder academic reports. No longer used.

Monthly Absence Statistics

Used to produce weekly and monthly absence reports to Heads of Year and Heads of House. No longer in use as roll marking now done in SEQTA.

Counselling Database

Used to record information of counselling sessions by the school counsellors. No longer being used.

Year 12 Clearance Forms

Allowed students to get an online clearance from all of their teachers before leaving MLC.

Attendance Statistics

Used to produce monthly and yearly absence statistics for the Non Government schools STATS system. No longer in use as roll marking now done in SEQTA.

Broken Hill Reports

Used to create and send to parent a report on a student’s Broken Hill experience. Not currently being used.

Year 12 Formal Data

Allowed the Year 12 Formal co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.

Year 10 Dinner Dance

Allowed the Year 10 Dinner Dance co Ordinator to collect required student data electronically. Students would log in to the database using WebDirect to enter their information. This database is currently not being used.

IWP Roll Marking

Previously used for online roll marking using WebDirect. Now used in conjunction with the Co Curricular Admin database to allow co curricular roll marking via WebDirect.

Laptop Repairs

Used by IT Dept.